DESIGN AND IMPLEMENTATION OF A WEB-BASED ALUMNI DATABASE MANAGEMENT SYSTEM
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DESIGN AND IMPLEMENTATION OF A WEB-BASED ALUMNI DATABASE MANAGEMENT SYSTEM
INTRODUCTION
1.1 Background of the Study
The Nnamdi Azikiwe University Alumni Association has existed for several years but has yet to establish itself as a sustainable body. The association’s mission is to establish a professional network for graduates of Nnamdi Azikiwe University.
The Alumni Association is financially and administratively independent of the school. Volunteers and part-time employees help operate the Association’s administration.
Several main issues contribute to the association’s inability to become a functional entity. First, changes in workforce effort and a lack of persistent commitment to the organisation have resulted in wasteful and erroneous initiatives.
The second main obstacle impacting the Alumni Association’s profitability is the absence of an accurate and uniform database of the school’s alumni.
Throughout the school’s history, alumni records have been preserved using a variety of non-automated ways. Once a student graduates, their records are stored, making access to them difficult and time-consuming.
This research focuses on establishing a computerised web-based database management system to meet the association’s data requirements. The system’s basic requirements include the storage of alumni data for quick and efficient retrieval, as well as techniques for automating data updates.
Most public and commercial organisations are striving to meet increasing demands for accuracy, efficiency, and effectiveness, as well as user friendliness.
This fundamental criterion conveys the idea that automated systems are not only an essential component of any organisation, but also a means of achieving accuracy, efficiency, and claimed effectiveness inside the body.
Zuboff (1988) describes automation as a service that performs tasks quickly and accurately.
An Automated Web-based Database Management System integrates several methods of reporting and control into a single working environment. The Nnamdi Azikiwe University Alumni Association uses a range of control, management, and reporting methods, demanding system automation.
Grammatikou et al. (2003) discovered that databases and information retrieval technologies have transformed the way organisations produced reports by offering on-demand and rapid access from several locations.
The World Wide Web (WWW) has become one of the most essential means of sharing information resources. The internet enabled access to programmes, information tracking, information monitoring, and a variety of other resources (Bing et al., 2001).
The correct people may also post research results, fresh insights, and other material on the internet at any time and from any location.
As a result, because www had supplied a robust infrastructure, the alumni department’s management could access reports centrally via an integrated Management Information System via the Internet.
According to Harpreet (2002), the usage of a WWW or computer system can benefit organisations by improving communication and, as a result, service delivery efficacy. Similarly, the internet is forcing organisations and institutions to adopt “teleworking” practices.
As a result, there was a need for a web-based computer system that could enable easy access to information online while also allowing access from anywhere, at any time. This required management to have access to the database.
This was accomplished by first registering them in the system and then granting them the privilege after they checked in. This was provided throughout the login process, and other unauthorised users were denied access.
(Saucer et al., 1997) stated that systems could not be created as stand-alone components since they must communicate, interact, access the same data, and share information with their organisational environment.
As a result, the WWW should have entered the picture to help integrate a portion of an existing information system by offering well-defined interfaces to standard application systems like database systems and computer networks.
An automated web-based database administration system is critical for managing university alumni, staff, and productivity. Unfortunately, the system appeared to be unrealistic, particularly when done manually utilising a variety of data manipulation methods.
However, with automation, only the administrator will be responsible for manipulating data through extremely powerful and user-friendly user interfaces. This, of course, will lead to faster and more accurate data handling Zuboff (1988).
1.2 Statement of the Problem
Traditional techniques of managing alumni information have been used over time, and they are inflexible, inefficient, and unproductive.
Keeping track of all students who have been through the university from its start is clearly a difficult endeavour, as files with information and details about these students may have been lost, damaged, or even forgotten about. Reports may disappear since they are hard copies, making tracing them difficult.
The few computers in use are all stand-alone, which has resulted in numerous system flaws due to the lack of system tracking and/or monitoring for the information available in the department, as well as the absence of security measures.
Such complex scenarios were frequently difficult to meet manually because the process of managing data would be stressful due to the numerous file handling, slow due to the lack of automation, inflexible due to disparity in information supplied, and most likely repetition of records; thus the need for computer software, a web-based automated system, and a centralised database.
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